Print Manager for Business/Education
PrintLimit Print Tracking
PrintLimit Print Tracking is designed to help businesses and educational institutions of any size centralize print management. The software works with any brand or type of printer and provides a straightforward solution for Windows print servers and non-print server printing environment, i.e., direct IP printing or workstation connected printer.
PrintLimit Print Tracking is an easy to use print manager that allows you to monitor all printing activity, control who’s printing and how much is being printed, identify the costs of printing across your entire organization, allow secure print by PIN or card at the printer, eliminate wasted paper, and reduce your printing costs. This comprehensive print management solution has proved useful for many businesses and educational facilities.
PrintLimit Print Tracking is the choice software for the majority of our customers when it comes to print manager software for day-to-day print management and control. Try before you buy with our 30-day free trial that lets you test our easy-to-use software to discover how you can use it in your business.
Track
1. Centralized Print Manager / Print Monitor
PrintLimit Print Tracking can centrally monitor and manage all types of printing with or without the print server.
- The printers on Windows print server and shared (Users send the jobs to the shared printer on the print server)
- The printers connected to the network directly via the IP address (Users send the jobs to the printer directly via the IP address of the printer)
- The printers connected to the office computers and home computers through USB or LPT cables
- The printers connected to the print-server device (e.g., HP JetDirect)
2. Real Time Print Tracking / Print Accounting
PrintLimit Print Tracking can acquire all information related to printing, including username, computer name, printer name, document name, date and time submitted, color, paper size, job size and the number of pages.
The software allows the administrator to set pre-defined charges for jobs. Costs can be set for each printer and be based on the number of pages, monochrome/color, single/duplex, and paper size (includes 68 standard paper sizes and 40 definable paper sizes).
3. Retrieve Printer Information (Printer Counter, Toner Level...)
The
software can scan network and collect printer information
including printer counter, Ink / toner usage, IP address, model,
serial number, MAC address. It may also allow you to reset
printer counter and serial number remotely. The scan can be run
automatically by schedule and printer counter & toner level
report can be emailed to you daily, weekly or monthly.
4. Automated Reporting
PrintLimit Print Tracking allows you to generate 100 usage reports including 64 default reports and 36 customized reports in any language that can be exported to a PDF, Word, Excel or a rich text formats, sent by email automatically. The reports are designed for your print cost analysis and client billing.5. View the Content of All Printed Documents
The software can save and archive a copy of all printed documents as a PDF format, which is easy to search, view, and reprint.
6. Optional Web Interface
The software allows administrator to view all print jobs,
update user (print quota, PIN, group, user status) through a web
browser. It also allows users to view and export their printing
history, check print quota or change PIN through a browser.
7. Printer Monitoring
The software includes monitoring of all print servers and printers from a single location. The printer monitor sends email alerts automatically when the printers have errors, toner low, out of paper or jobs have remained in the queue for longer than the pre-defined allowable wait time.
Control
1. Secure Pull Printing / Follow-Me Print / Print Anywhere
PrintLimit Print Tracking provides secure, instant access to documents needed at any location and eliminates wasted paper and consumables. It can secure company's confidential information, enable secure printing on all printers, improve company workflow, saves time and money throughout your organization.
- Security/Compliance: Sensitive documents are no longer left visible to anyone walking up to a printer.
- Day-to-Day Cost Savings: The amount of paper and toner are reduced as the amount of print jobs goes down.
- Green: No longer are print jobs abandoned or forgotten at printers, wasting resources.
- Improve Productivity: Print jobs are no longer limited to the local printer. A print job can be printed in one location and picked up at any other location, even across the country. No more carrying heavy bundles of presentations from office to office.
Step 1. Users print documents from their computers.
Step 2. Documents are stored on the print server.
Step 3. Users can authenticate through PIN or card at any printer.
Step 4. Users can retrieve jobs when and where they need them.
2. Allocate Print Quotas to User
PrintLimit Print Tracking can keep track of account quotas (number of pages allocated to users). When print quotas are exceeded, jobs are paused or automatically canceled. Users/Groups/Card Numbers can be imported from a Windows Active Directory or a CSV file. The users can also be added to the database automatically when they print the first time. Users can check their remaining balance/quotas and change PIN from their workstations.
3. Print Notification / User Authentication by PIN
The software provides the user with a pop-up notification displaying job-related information including document name, printer name, the total number of pages, cost and user account balance. The authentication agent allows for the prompting of user ID and the PIN code before the user can print. Pop-ups are supported on Windows, Mac, or Linux workstations. Windows Active Directory can also be used to authenticate a user using the user's domain user ID and password.
4. Assign Project Code / Client Code / Job Code to a Print Job
With PrintLimit Print Tracking, you can bill the printer usage to client code, job code or project code, and allocate paper/toner consumption costs to your clients. Users can be required to select a client code, project code or job code before actual printing is allowed.
5. Set Print Rules
Printing is restricted if the job exceeds the maximum allowable print limit specified for a printer or user. Further restrictions can be placed by a username, computer name, document title (e.g., restricted words), color, job size, day/time. Once they hit the restrictions, PrintLimit Print Tracking can immediately pause or cancel their jobs.
Save
PrintLimit Print Tracking has proved fruitful for many businesses and educational facilities to manage and understand their printing costs, and reduce wasted printing by 20% - 50%.
Why are there many corporations and educational institutions loving PrintLimit Print Tracking? PrintLimit Print Tracking solves real business needs.
Thousands of pieces of paper come across your desk every day. You shouldn’t have to worry about thousands more paper from your printer! Our business and educational clients love PrintLimit Print Tracking because it allows them to monitor user printer usage and reduce printing costs without having to spend hours picking their way through much paperwork. PrintLimit Print Tracking gives you the complete print management solutions you need and solves real business needs.
For
print auditing purpose, we implement PrintLimit Print Tracking to track
around 400 printers in which 150 printers are set up locally with
USB, parallel or TCP/IP port. Other printers are set up on print
servers which are shared. PrintLimit Print Tracking has allowed us to
effectively record all of our print jobs, make it easier to deal
with document output, reduce costs, and distribute expenses consequently.
We have been satisfied with the PrintLimit software.
- Roger Getzmann, Coca-Cola Beverages AG, Switzerland
PrintLimit Print Tracking has done a tremendous job on our college campus
of lowering printing costs. We evaluated several different print
manager software, and PrintLimit’s was certainly the best solution for all
our needs. Their technical support has continued to assist us to customize
their product, and the paper and toner savings are more than
spend on the application in less than a year. In accordance with
the good results of PrintLimit’s program, we are planning on
using this program on two print servers, more than 1000
computers, and ten independent
labs at CNM.
- Francis J. Heise, MBA, Computer Labs Manager, Central New
Mexico Community College, USA
We
have been progressing nicely with the PrintLimit Print Tracking, and we
are very pleased with it. We now can help students with
research or school work instead of just dealing with the printers.
It has made a tremendous impact on the library. Students
like it too. It prevents a few students from abusing the library
privileges. We are no longer kinkos clerks--we are real librarians.
- Jeff Davis, Librarian, NYC Education, USA
In
a small architectural firm, the costs related to printing
(especially oversized documents) can easily take a sizable bite
out of project fees, and such a loss can be very difficult to
absorb. We needed a way to track and account for our in-house
printing so that we could transfer the printing expenses
associated with project documentation to our clients. First and
foremost, we needed a package that would provide features like
tracking by project number and a way for our users to define how
to bill the print from their local machine. We looked at several
offerings but found that PrintLimit Print Tracking paired with
Print Job Agent fit the bill perfectly. Second, we needed a
solution that would be simple to install and operate since there
is no distinct I.T. department in our small office. Several of
our associates pool their knowledge and time to manage the
systems and software in our small business, so it was important
to us that we could get a reliable product that also included
good support and assistance with configuring.
- Paul Carter, Architect, SH Associates, USA
Download Your 30-Day Free Trial Today to Find Out How PrintLimit Print Tracking Can Track, Control and Save Your Printing Costs
Any questions? Send an email to support@printlimit.com or call 1-801-425-5918