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The Advantages of Conducting a Print Audit

 

If you are a business owner, you are probably conscious of how much money you spend on various tasks throughout the year. You want to cut down on costs wherever possible. Printing is one of the most expensive tasks but is also one of the most necessary. By utilizing print management software, you will be able to decrease your print costs in ways you probably never imagined you could.

A print audit is a good way to control the print jobs in your environment and can help you significantly cut costs. By conducting a print audit, you will know the exact number of devices in your environment, how they are being used and how much this is costing you. This is an effective way to save money without directly affecting employee productivity and halting business transactions.

A print audit can provide you with all the answers to your questions while also giving you information you may not have even realized you needed. Now you will finally be able to discover the cost per page which will then allow you to figure up how much you are spending on document output. The goal here is to is to find out how your printers are being used in order to better manage your output. The actual volume of material you print will not be reduced unless you find there are unnecessary documents being printed or too many copies of particular circulations. Now you will have all this information available at your fingertips in a way that will let you monitor it on a regular basis and make changes where ever and whenever necessary.

Conducting a print audit is easy, takes up very little of your time, is inexpensive and will give you the results of your environment in only a few weeks. The following are some commonly asked auditing questions that will provide you with the answers you seek.

The first question is how many network printers are in your environment? The answer to this question will allow you to get accurate information based on your specific set up. Other questions will pertain to the type of printers you have, i.e. inkjet, laser and so forth. Next, you will need to assess how your employees are using these different types of devices along with the costs of running each device.

Once you have assessed the information outlined above, you will be asked questions pertaining to your specific print management software and the actual printers you use. This information will then be gathered to formulate a report that will assess your costs and help you monitor where you can best save money. It's quick, easy and efficient and once you've used it, you'll have no idea what you did without.

About CZ Solution

CZ Solution has been developing innovative print management software solutions since 2003. Our mission is to provide easy-to-use print management solutions for today's complex printing environments. Our products help automate and simplify the administration of printing and reduce printing cost. Our core products are CZ Print Job Tracker and CZ Print Release Station.

For further information, contact:

Gary Null
Vancouver, British Columbia
Y6Z 1Y5 Canada
gary@czsolution.com
Tel:1-615-707-3697
Fax:1-615-704-7696
www.czsolution.com