Print Management Guide - Deploying Printers

1. Open Print Management.
2. In left pane, click Print Servers, click the applicable print server, right-click Printers, and then click Add Printer.
3. On the Printer Installation page of the Network Printer Installation Wizard, click Search the network for printers, and then click Next. If prompted, specify which driver to install for the printer.

• To open Print Management, click Start, point to Administrative Tools, and then click Print Management.
  
  
• If you are a member of the local Administrators group, you can grant someone else the Manage Server permission to be able to add a printer by IP address or hostname. To do this, open Print Management, double-click Print Servers, right-click the applicable print server, and click Properties. On the Printer Server Properties dialog box, click the Security tab, select the user from the list, click the Manage Server check box under Allow, and then click OK.
  
  
• If the Print Management snap-in is not available because the Print Server role service is not installed on this server, you must have administrative privileges to be able to add a printer by IP address or hostname. While in the Add Printer Wizard, select Add a local or network printer as an administrator and follow the instructions in the Add Printer Wizard to add a printer using administrative privileges.
  
  
• To add Web Services for Devices (WSD) printers for sharing and to view them on your network, network discovery must be enabled and the PnP-X IP Bus Enumerator service must be running. To add a WSD printer, you must be a member of Administrators group.
  
  To enable network discovery, click Start, click Control Panel, and then click Network and Internet. On the Network and Internet page, click Network and Sharing Center. On the Network and Sharing Center page, click Change advanced sharing settings. On the Advanced sharing settings page, Click the arrow next to Domain, click turn on network discovery, and then click Save changes.
  
  To start the PnP-X IP Bus Enumerator service, Click Start, click Administrative Tools and then click Services. In the center pane, right-click PnP-X IP Bus Enumerator and then click Start.

1. Open Print Management.
2. In the left pane, click Print Servers, click the applicable print server, and click Printers.
3. In the center pane, right-click the applicable printer, and then click Deploy with Group Policy.
4. In the Deploy with Group Policy dialog box, click Browse, and then choose or create a new GPO for storing the printer connections.
5. Click OK.
6. Specify whether to deploy the printer connections to users, or to computers:
   • To deploy to groups of computers so that all users of the computers can access the printers, select the The computers that this GPO applies to (per machine) check box.
     
     
   • To deploy to groups of users so that the users can access the printers from any computer they log onto, select the The users that this GPO applies to (per user) check box.
     
     
7. Click Add.
8. Repeat steps 3 through 6 to add the printer connection setting to another GPO, if necessary.
9. Click OK.

After configuring these settings, all users are able to receive printer connections and the drivers to their user accounts by using Group Policy, without prompts or warning. Users receive a warning before updated drivers from the print server are installed, but they do not need to belong to the local Administrators group to install the updated drivers.