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Print Management Guide - Deploying Print Servers

 

 

Install Print Components

The Print Management snap-in is installed by default on computers running Windows 7 Professional, Ultimate, and Enterprise editions, but it is not installed on computers running Windows Server 2008 R2. Use either one of the following methods to install the Print Management snap-in on a computer running Windows Server 2008 R2:
  • To install the Print Management snap-in and configure the server to be a print server - From Server Manager, use the Add Roles Wizard to install both the Print and Document Services role and the Print Server role service.

  • To install the Print Management snap-in without configuring the server to be a print server - From Server Manager, use the Add Features Wizard to install the Print Services Tools option of the Remote Server Administration Tools feature.

To open Print Management on a computer running Windows 7 or Windows Server 2008 R2, click Start, point to Administrative Tools, and then click Print Management.

Note

Print Management may not accurately display the status of remote computers when it is monitoring more than 10 print servers on a computer that is running Windows Vista. This is because computers running Windows Vista support a maximum of 10 concurrent network connections. To remotely monitor a large number of print servers, use Remote Desktop to log on to a computer that has Print Management installed and is running Windows Server 2008 R2.
Add or Remove Print Servers
By default, the Print Management snap-in allows you to manage the local computer. However, you can manage or monitor any number of print servers that are running Windows 2000, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, and Windows Server 2008 R2 by adding the print servers to Print Management.

Note

Print Management may not accurately display the status of remote computers when monitoring more than 10 print servers on a computer running Windows Vista. This is because computers running Windows Vista support a maximum of 10 concurrent network connections. To remotely monitor a large number of print servers, use Remote Desktop to log on to a computer that has Print Management installed and is running Windows Server 2008 R2.

 

To add print servers to Print Management
  1. Open Print Management.
  2. In the left pane, right-click Print Management, and then click Add/Remove Servers.
  3. In the Add/Remove Servers dialog box, under Specify print server, in Add server, do one of the following:
    • Type or paste the names of the print servers—use commas to separate computer names.

    • Click Browse to locate and select the print server.

  4. Click Add to List.
  5. Add as many print servers as you want, and then click OK.

    Note

    You can add the local server on which you are working by clicking Add the Local Server. You cannot add remote servers to Print Management from within Server Manager.

     

To remove print servers from Print Management
 
  1. Open Print Management.
  2. In the left pane, right-click Print Management, and then click Add/Remove Servers.
  3. In the Add/Remove Servers dialog box, under Print servers, select one or more servers, and click Remove.

 

Migrate Print Servers

You can export print queues, printer settings, printer ports, and language monitors, and then import them on another print server running a Windows operating system. This is an efficient way to consolidate multiple print servers or replace an older print server.

Tools for print server migration

The tool you use to migrate print servers is determined by:
  • The source operating system you want to migrate from.

  • The destination operating system you want to migrate to.

  • Whether the migration involves 64-bit operating systems and drivers.

Supported migration scenarios

The following table describes the supported and unsupported migration scenarios for the Printer Migration Wizard and Print Migrator 3.1, whether x64-based systems and drivers are supported, and how to access each tool:

 

Tool Supported migration scenarios Unsupported migration scenarios Support for x64-based systems and drivers? Availability
Printer Migration Wizard, Printbrm.exe command-line tool Windows Vista - Supports all migrations to Windows Vista.

Windows Server 2008 R2 - You cannot migrate directly from older operating systems (Windows NT Server 4.0, Windows 2000 Server) to Windows Server 2008 R2. Instead, you must migrate from the older operating system to a computer running Windows Vista, then migrate from Windows Vista to Windows Server 2008 R2.

Does not support migrations from Windows 2000 Server and older systems. Yes. The Printer Migration Wizard is the only Microsoft-supported migration tool that works with 64-bit systems and drivers.  Available through the Print Management snap-in or through the command line by using Printbrm.exe on computers running Windows 7 Enterprise, Windows 7 Ultimate, and Windows Server 2008 R2.
Print Migrator 3.1 Supports migration to Windows Server 2003 from all previous Windows operating systems. Does not support migration to Windows Vista and later operating systems. No. 64-bit drivers or systems are not supported. Available online. Print Migrator 3.1 was also shipped in resource kits for Windows 2000 Server and Windows Server 2003.

Migrating to computers running Windows Server 2003

If you are migrating from Windows NT Server 4 or Windows 2000 Server to Windows Server 2003, you must use Print Migrator 3.1. Print Migrator 3.1 will not work with Windows Vista or later operating systems. It is unable to work with system drivers. To migrate between x64 Windows Server 2003 systems, use the Print Migration Wizard.

Note

Print Migrator 3.1 is no longer supported by Microsoft. The Printer Migration Wizard and the Printbrm.exe command-line tool were introduced in Windows 7 to replace it.

 

Migrating to computers running Windows Server 2008 R2

Use the Printer Migration Wizard or the Printbrm.exe command-line tool to migrate to a computer running Windows Server 2008 R2. Use the Printbrm.exe command-line tool on computers running Windows Vista, and Windows Server 2008.

Note

  • You cannot migrate directly from older operating systems (Windows NT Server 4.0, Windows 2000 Server) to Windows Server 2008 R2. Instead, you must migrate from the older operating system to a computer running Windows Vista, then migrate from Windows Vista to Windows Server 2008 R2.

  • For an in-place upgrade (a reinstallation) of print servers, use the Print Migration Wizard to back up and restore the print server configuration. A standard system migration will not preserve print server information, and can result in print configuration data loss if the data has not been properly backed up before installing the new operating system.

Migrating print servers

  • Using the Windows interface

  • Using a command prompt
To migrate print servers by using Print Management
  1. Open Print Management.
  2. In left pane, click Print Servers, right-click the print server that contains the printer queues that you want to export, and then click Export printers to a file. This starts the Printer Migration Wizard.
  3. On the Select the file location page, specify the location to save the printer settings, and then click Next to save the printers.
  4. Right-click the destination computer on which you want to import the printers, and then click Import printers from a file. This launches the Printer Migration Wizard.
  5. On the Select the file location page, specify the location of the printer settings file, and then click Next.
  6. On the Select import options page, specify the following import options:
    • Import mode. Specifies what to do if a specific print queue already exists on the destination computer.

    • List in the directory. Specifies whether to publish the imported print queues in the Active Directory Domain Services.

    • Convert LPR Ports to Standard Port Monitors. Specifies whether to convert Line Printer Remote (LPR) printer ports in the printer settings file to the faster Standard Port Monitor when importing printers.

  7. Click Next to import the printers.
To migrate print servers by using a command prompt
  1. To open a Command Prompt window, click Start, click All Programs, click Accessories, right-click Command Prompt, and then click Run as administrator.
  2. Type:

    CD %WINDIR%\System32\Spool\Tools Printbrm -s \\<sourcecomputername> -b -f <filename>.printerExport

  3. Type:

    Printbrm -s \\<destinationcomputername> -r -f <filename>.printerExport

Value Description
<sourcecomputername> The Universal Naming Convention (UNC) name of the source or destination computer.
<destinationcomputername> The Universal Naming Convention (UNC) name of the destination computer.
<filename> The file name for the printer settings file. Use the .printerExport or .cab file extensions.

Note

To view the complete syntax for this command, at a command prompt type: Printbrm /?